PERIFACT in a networked environment: what you need to know
With PERIFACT-XL, so not PERIFACT-SA, it is possible to work in a networked environment. But what exactly does this mean and what does it mean for your use?
What does working in a network mean?
PERIFACT now offers the ability to access the same data, such as customer and invoice data, from multiple workstations. All the information you see at one workstation can also be accessed at another.
Do I need to install additional software?
No, the standard installation of PERIFACT is sufficient. However, you do need an additional license key. The basic license is intended for one workstation, but additional licenses allow you to connect from other PCs.
How is data stored?
The data is securely stored in a MySQL database. This is a robust and widely used database solution that is also used in numerous websites worldwide. When installing PERIFACT, two programs are installed: PERIFACT itself and MySQL. MySQL runs in the background as a so-called Windows Service, without a control screen.
Data is not shared via shared folders, but via network traffic handled through a specific port (3306).
Are there limits on the number of workstations?
There are no hard limits built in. PERIFACT is aimed at ZZPs and small business owners, and works fine up to about 10 workstations. For 100 workstations, however, you would need a more powerful server.
Do I need an expensive server?
No, PERIFACT does not put a heavy load on your system. However, it is sensible to use a separate PC as a server if several users are working simultaneously. A simple PC is often sufficient for this.
Should the database PC always be on?
Yes, the central PC running the database must always be on as long as you are using PERIFACT. If it is turned off, other workstations lose access. A separate PC used specifically for this purpose may be useful.
Do I need a license for the server PC?
No, as long as you are not actively using PERIFACT on the server PC, no additional license is required. During installation, you can choose not to start PERIFACT automatically. Should this happen by accident, you can revoke the license via SETTINGS > NETWORK > AUTHORIZE COMPUTER.
What if I go over the license limit?
You always retain access to your data, but functions such as creating new invoices or adding customers are blocked. You can revoke a license through the menu to resolve this.
Does PERIFACT work over the Internet?
No you won't.
Can the MySQL database run on a NAS?
Currently no. This requires a different installation procedure, which is not supported for now.
Is the PC name important?
Only for licensing purposes is the computer name important.
How do I connect to another PC?
During installation, PERIFACT causes port 3306 to be opened for MySQL communication. In more complex networks, it may be necessary to configure additional settings. PERIFACT has tools for this in the main menu SETTINGS.
Can I transfer data to another PC?
You can, however, use the BACKUP AND RESTORE-option in the menu EXTRA.
With these extensive capabilities, you can effectively deploy PERIFACT in a network environment without major technical modifications. Do you have specific questions? Let me know!